Sample Confirmation Letter from Sound Options

Mediation in Special Education
in Washington State
Parents and School Systems Working Together

SAMPLE CONFIRMATION LETTER FROM SOUND OPTIONS
October 31, 1994

TO: Albert and Patricia Green CASE# 10-18-94

8634 South G Street

Anyplace, WA 99999

TO: Maurice Blanc, Administrator of Special Education

Anyplace Public Schools

P O Box 3456

Anyplace, WA 99999

RE: Child Green MEDIATOR: Jane Doe

CONFIRMATION OF MEDIATION

Mediation Date: Monday, November 7, 1994

Mediation Time: 9 a.m.

Location: Anyplace School District Office
601 South Harmony Street

Participants: Albert and Patricia Green; Maurice Blanc; Vivian Sweet, PAVE advocate; Harriet Anderson, special education coordinator, Marvin Evans, teacher, Peter Parson, school district psychologist. The parties have agreed to the participation of the above-named persons in the mediation. No other persons will be allowed without prior mutual consent of the parties. Other persons may be available by telephone or on an on-call basis.

We commend your willingness to resolve this dispute through mediation. The enclosed brochure describes the mediation process and hopefully answers your questions. Several other important points:

Relevant documents may be brought to and discussed at the mediation. Copies should not be forwarded to our office.
Mediations are confidential settlement negotiations. Tape recording is not allowed.
Agreements will be documented in writing and signed by the parties. Neither the mediator nor the mediator's notes will be available for further procedures such as a due process hearing.
The length of a mediation cannot be predicted. Accordingly, we reguest that you reserve the entire day for the mediation. You are encouraged to bring a lunch or snack
Mediators alter their work schedules and travel many miles to conduct mediations. Please be prompt, and call this office at least one business day in advance if necessary to reschedule. If you have any questions, please call 800-692-2540 or 206-842-2298 (Seattle area).

This information is in the public domain and can be freely copied and used in trainings as handouts at parent and community meetings, and in creating your school or district programs. (Please cite all sources of materials you use.)

This information is provided by:
Office of State Superintendent of Public Instruction
Special Education
P O Box 47200
Olympia, WA 98504-7200
(360) 725-6088
Fax (360)586-1631
E-mail: dgill@ospi.wednet.edu

TO:	Albert and Patricia Green	CASE# 10-18-94
	8634 South G Street
	Anyplace, WA 99999

TO:	Maurice Blanc, Administrator of Special Education
	Anyplace Public Schools
	P O Box 3456
	Anyplace, WA 99999

Mediation Date:	Monday, November 7, 1994
Mediation Time:	9 a.m.
Location:	Anyplace School District Office 601 South Harmony Street
Participants:	Albert and Patricia Green; Maurice Blanc; Vivian Sweet, PAVE advocate; Harriet Anderson, special education coordinator, Marvin Evans, teacher, Peter Parson, school district psychologist. The parties have agreed to the participation of the above-named persons in the mediation. No other persons will be allowed without prior mutual consent of the parties. Other persons may be available by telephone or on an on-call basis.